What are the requirements to make an application to the UBYT Program?

To make an application to the UBYT Program, first you must have both ULAKBİM and ARBİS memberships. It is also expected that the publication for which you want to get incentive payment should fulfil the requirements below:

  1. Your work should be published,
  2. The information about your publication should take place in Web of Science TM Core Collection databases,
  3. Institution address or official residence address of the author in the author’s address section of the records in the Web of Science TM Core Collection databases should end with Turkey.
  4. The journal in which it is published should be in the journal list of the related year.

How can I apply for ULAKBIM Membership?

In order to use the services offered by ULAKBİM you should have ULAKBİM membership.

You may become an ULAKBİM member by using the ULAKBİM Member Login box on the righthand side of the ULAKBİM webpage in the address http://ulakbim.tubitak.gov.tr/. Click on the new member link and enter your credentials as in your passport or identity card to start the membership procedure.

I did not get an activation e-mail

After the membership procedure is completed, you will receive an activation message reading “ULAKBİM Membership – Membership created” in the title. You must activate your membership using the link in the message. If you don’t get the message check the spam section in your email box.

I forgot my password

If you forgot your password, or want to change it, you can use I forgot my password link in the ULAKBİM Member Login box on the righthand side of the ULAKBİM webpage in the address http://ulakbim.tubitak.gov.tr/. Your new password will be sent to the email address registered with your account.

What is ARBİS? How can I become a member?

ARBİS is a system designed to collect information about researchers working in universities, public institutions and private sector in Turkey, and Turkish researchers working abroad. The data collected in the system is regularly updated and can be used for a variety of purposes by these institutions.

You must click the link https://arbis.tubitak.gov.tr in order to register in ARBİS. You are required to fill in the registration form providing your credentials as in your passport or identity card.

ARBİS and ULAKBİM passwords should not be the same.

I forgot my ARBİS password

You can use I forgot my password link located on ARBİS homepage https://arbis.tubitak.gov.tr.

The journal in which my paper is published is not on the UBYT Journal List. I want it to be included in the list.

The journals in the Web of Science TM Core Collection databases, which comply with the international publication standards, which are refereed and are published regularly, are considered as international journals to be included in UBYT Journal List. These journals are classified by TÜBİTAK, according to the subject fields specified in Journal Citation Reports.

UBYT Program Journal Lists are made, ranking the journals in each group, taking Article Influence Scores in the related year’s Journal Citation Reports as a base.

UBYT Program Journal Lists created and came into effect by the decision of TÜBİTAK Science Council are not affected by the changes or updates occuring in Journal Citation Reports scores during the related year.

When can I make UBYT application?

You can apply until the end of the year following the publication year. No payment will be made for applications after this period.

My paper is published online. It will be published in next issues of the journal. Is it possible to apply without waiting for it to be published, using the DOI number?

It is not possible to apply for online papers which are not published in a journal (using only the DOI number, without the publication year, volume, number, pages information).

I can not find the name of my institution on the list in the UBYT Application Form.

You can have your institution’s name added to the list by writing an e-mail to ubyt@ulakbim.gov.tr.

What is the Web of Science (WoS) Accession Number? How can I get it?

WoS Accession Number is the identifier assigned to the publications indexed in Web of Science TM Core Collection databases. This number is given only after the publication is indexed.

Write down the name of your paper in the WoS Accession Number search box in the UBYT Application Form in your Member Page, and click the EVALUATE button to find out the WoS Accession Number. You can also get WoS Accession Numbers from the university libraries which are EKUAL (http://ekual.ulakbim.gov.tr/) members, by using Web of Science TM Core Collection databases.

My paper is published in a journal (the publication year, volume, number, pages information is available), but it is still not indexed in Web of Science TM Core Collection databases. How can I get information about it?

Journals send published issues to the address of Web of Science TM Core Collection databases by post. The issue is indexed in maximum 30 days of its arrival. Delays in delivery are not included. You can fill out the form DATA CHANGE & MISSING ARTICLE /JOURNAL ISSUE REQUEST at http://ip-science.thomsonreuters.com/techsupport/datachange/ to get information about the indexing of your paper. You will get a reply in 4-5 days.

Why do I have to upload the fulltext of my paper to the application form?

All the publications applying to get  incentive payment are evaluated after the completion of similarity analysis, according to UBYT Program Code of Practice. It is necessary that the fulltexts are uploaded in pdf format in UBYT Application Form, in order to carry out similarity analyses and control publication data.

I can not upload the fulltext of my paper to the UBYT Application Form

Try again using a different web browser.

Is it possible to transfer the incentive payment to the bank account of another person (mother, father, spouse, child)?

The bank account must belong to the person applying for the incentive payment. The name and surname in the bank account given for the payment of incentive must be exactly the same with the name and surname on the UBYT Application Form.

Is it possible to transfer the incentive payment to a bank account abroad?

It is not possible to transfer the incentive payment for your publication to an account in a foreign bank or a foreign branch of a Turkish bank.

My surname has changed. May I have the incentive payment in my bank account with my a different surname?

The name and surname in the bank account given for the payment of incentive must be exactly the same with the name and surname on the UBYT Application Form.

What is the similarity analysis and how it is made?

The fulltext of the submitted publication in pdf form is uploaded in iThenticate software, to be compared with other documents in a comprehensive database. The similarity with other documents in the database is estimated as percentage.

What is iThenticate? What is it used for?

It is a software used to check if the content of an academic paper is original and to determine the rate of plagiarization. You can access and use iThenticate through EKUAL (http://ekual.ulakbim.gov.tr/) member libraries.

After I fill out the Application Form and click the Send button, a message reading “Error: ARBİS user with id *** is not valid / ARBİS user with id *** does not exist / the TC Identity Number you entered is different from that of the ARBİS user registered in the system” appears. What should I do?

This message appears when your credentials in ULAKBİM member page, ARBİS system, passport or identity card are not exactly the same. Check these information and try again.

Same message will be seen if there is a problem in the systems of ULAKBİM, ARBİS, Directorate General of Civil Registration and Citizenship Affairs. In that case, you should try again after waiting for some time.

After I fill out the Application Form and click the Send button, a message reading “Error: The title of the article does not match with the journal name” appears. What should I do?

You must write an e-mail to ubyt@ulakbim.gov.tr including the bibliographic information of your publication and the error message.

What should I do in the case that the author name and surname in the publication does not match with my credentials?

In such cases, a small confirmation box appears while you fill out the UBYT Application Form. You should check this box and go on with the application procedure.

I have applied to the UBYT Program, for a paper with three authors. Should the other authors also apply to the Program?

If the other authors also want to apply for the incentive program, they have to apply indiviadually. There can be more than one application number for a paper.

Is it possible to get incentive payment for a publication with an address abroad?

Turkey must be stated as the country at the end of the institution name / address or official residence address in author’s address section in the record of the publication in Web of Science TM Core Collection databases for a Turkish or foreign researcher in order to get incentive.

I have foreign nationality, but I reside in Turkey. May I benefit UBYT Incentive Program?

Turkey must be stated as the country at the end of the institution name / address or official residence address in author’s address section in the record of the publication in Web of Science TM Core Collection databases for a Turkish or foreign researcher in order to get incentive. Nationality of the author is not important.

I have Turkish nationality, but I live abroad. May I benefit UBYT Incentive Program?

Turkey must be stated as the country at the end of the institution name / address or official residence address in author’s address section in the record of the publication in Web of Science TM Core Collection databases for a Turkish or foreign researcher in order to get incentive. It is not important where the author resides.

How is the incentive offered managed for papers with multiple authors? Is it possible for authors to waive their rights to receive the money on behalf of another author?

In case of more than one author, the incentive is shared equally between all the Turkish and foreign authors. The money for each author who applies for the incentive is sent to his/her bank account separately. An author cannot waive his/her own share on behalf of another author.

The journal where my publication appears is indexed in Web of Science databases. Why is it not included in the UBYT journal list?

“UBYT Jornal List” is prepared taking “Journal Citation Reports” (JCR) as the base. If the journal where your work is published is not included in the JCR list of the related year, it will not be seen in the “UBYT Jornal List” of that year.

I got an incentive within the UBYT Program. May I have a document to certify this?

After getting the incentive payment, you can copy or print your certificate in the “Rapor: pdf / rtf” section of the UBYT Application Form you filled out.

Which kind of publications are not included in the UBYT Incentive Program? May I apply for the Program with book sections?

Book sections, book reviews, critical essays and all the other publication types, except those specified as articles and review articles in Web of Science ™ Core Collection databases are excluded from the UBYT Incentive Program, even if they are published in journals taking place in the UBYT Journal List.

How many times I can apply for incentive within a publication year?

An author can take incentives for as much as 10 publications within a year.

Where can I find UBYT Program Codes of Practice for the year 2014? How is the 2014 UBYT Journal List is prepared?

Where can I find UBYT Program Codes of Practice for the year 2015? How is the 2015 UBYT Journal List is prepared?

UBYT Incentive Program Payments Calculation Method for the year 2015

“UBYT Journal List for the year 2015 will be available soon.”

How can I check the status of my application?

You can track the progress of your application online at the “Application Status” section after logging in ULAKBİM member page with your user name and password. If the procedure has not yet started, you will see a note reading “New Application”.  if your application is accepted it will read “Application Approved, Pending Payment”. If your application is rejected, here you can find out the reason why.

When can I get the incentive payment?

There is no schedule for the payment of incentive grants. Grants are transferred to the bank accounts of the authors when funds are allocated to UBYT Program.

What is the Advisor’s Incentive?

Advisor’s incentive is the grant given to advisors to promote international publications in PhD, Qualification in Art, or Specialty in Medicine studies carried out by the students they supervised.

Who gets the Advisor’s Incentive?

Advisor’s Incentive is given to the primary advisor of the PhD, Qualification in Art, or Specialty in Medicine students, together with whom he/she has made a publication.

For which kind of publications Advisor’s Incentive is given?

The publication type stated in Web of ScienceTM Core Collection database for the paper in question should be “article”.

For which years the Advisor’s Incentive is given?

The publication has to be made within one calendar year before or two calendar years after the graduation of the student, in order for the advisor to get the incentive grant.

How is the payment of Advisor’s Incentive made, if there are more than one advisors and

If there are more than one advisors and students making the publication together, payments are made to primary advisors who have applied for the Advisor’s Incentive.

Is information about the student’s affiliation necessary while applying for the Advisor’s Incentive?

In order for the advisor to get the incentive grant, the student’s affiliation must be stated, and the insitution’s name must be the same with that registered in the system of Council of Higher Education (YÖK) National Thesis Center.

Where can I make an application for the Advisor’s Incentive?

The advisor who wants to get the Advisor’s Incentive can make an online application to TÜBİTAK, filling out the Electronic Application Form in the Advisor’s Incentive section of the related webpage.

Is it possible to make an application for unapproved theses?

The status of the thesis in question must be “approved” in the system of YÖK National Thesis Center.

Can we get both the Advisor’s Incentive and Researcher’s Incentive for the same publication?

No, you can apply only to one of these incentives for the same publication.

What kind of procedure is followed if the thesis in question is cancelled?

In the case that the thesis in question is cancelled the Advisor’s Incentive paid is reimbursed with legal rate of interest to TÜBİTAK by the advisor.